KEY INFORMATION

Project Reference No(s):

EuropeAid/129270/D/SER/TD

Contacts:

EuropeAid Co-operation Office, European Commission
Phone: +32.02.299.11.11

IMPORTANT DATES:

Announced Date

January 23, 2010

Express Interest By

February 26, 2010

General Information

Opportunity Type:

Consulting

Country/Region:

Chad

Publication Date:

Feb 08, 2010

Project Amount:

EUR 1,100,000

Contract Award

Add Contract Award

Notice/Contract Number:

EuropeAid/129270/D/SER/TD

Project Summary

TD-N’Djamena: EDF — provision of technical assistance for the project to support the health system in Chad (PASST)

2010/S 16-019813

CHAD — based in N’Djamena, with ad hoc assignments within the country

Service contract notice

1. Publication reference:

EuropeAid/129270/D/SER/TD.

2. Procedure:

International restricted invitation to tender.

3. Programme:

10th EDF.

4. Financing:

Financing agreement FED/2009/021-574.

5. Contracting authority:

Ministry of Economy and Planning, EDF National Authorising Officer.

Contract specifications

 

6. Type of contract:

Unit-price contract.

7. Contract description:

Mobilisation of 1 ‘long-term’ expert (840 man-days of service over 48 months) and approximately 12 ‘short-term’ experts (240 man-days of service over 48 months) to support the directorate-general of regional health care (Ministry of Public Health — MSP), the deputy supervisor, in coordination of the project and operational and administrative management thereof. The contract will form part of a project, the specific objective of which is to speed up the reduction in maternal, neonatal and infant mortality and morbidity, in order to contribute to reaching the MDGs (4 and 5) by 2015.
Actions to:
— provide support for priority missions at central and intermediary levels of the MSP,
— ensure that essential generic medicines are available, geographically accessible and affordable for target populations,
— contribute to strengthening the availability of skilled human resources,
— offer services and quality of care to people in intervention areas,
will be taken.

8. Number and titles of lots:

1 lot only.

9. Maximum budget:

Maximum budget available: 1 100 000 EUR.

10. Additional services:

Subject to the availability of funding, the contracting authority may decide, at its own discretion, to extend the term of the contract and/or its object up to a maximum amount not exceeding the initial contract value and duration. Any contract extension is subject to satisfactory performance by the contractor.

Conditions for participation

 

11. Eligibility:

Participation in the contract is open to all natural persons and legal entities (either as individuals or as part of a grouping (consortium) of candidates) from the ACP States and European Union Member States, as well as international organisations, as authorised by the specific legal provisions applicable to the programme under which the contract is financed (see also point 30 below).

12. Application:

Any eligible natural person or legal entity (as defined in point 11 above) or grouping of said parties (consortium) may apply.
A consortium can be a permanent grouping with legal status or an informal grouping created with a specific invitation to tender in mind. All the members of a consortium (i.e. lead company and all other members) shall be jointly and severally liable vis-à-vis the contracting authority.
Should an ineligible natural person or legal entity (as defined in point 11) take part, the application concerned will be automatically disqualified (in particular, the application from the whole consortium, if said party belongs to a consortium).

13. Number of applications:

Natural persons or legal entities may submit 1 application only, irrespective of whether they take part as a sole legal entity, or as a lead company or member of a consortium submitting an application. Should a natural person or legal entity submit more than 1 application, all the applications involving said party will be disqualified.

14. Prohibition on alliances between shortlisted candidates:

Tenders which include companies not mentioned on the application forms used to compile the shortlist will be disqualified from this restricted procedure. Candidates invited to tender may not form alliances or subcontract to each other for the contract in question.

15. Grounds for exclusion:

Candidates must sign and enclose with their application the statement provided in the standard application form confirming that they are not in any of the situations described in section 2.3.3 of the Practical Guide to contract procedures for EC external actions.

16. Subcontracting:

Subcontracting is not permitted.

17. Number of candidates invited to tender:

Between 4 and 8 candidates will be invited to submit a detailed tender for this contract, on the basis of the applications received. If the number of eligible candidates who comply with the selection criteria is less than the minimum of 4, the contracting authority may invite those candidates complying with the criteria to tender.

Provisional schedule for activities

 

18. Scheduled date for dispatch of invitations to tender:

15.3.2010.

19. Provisional start date for the contract:

1.7.2010.

20. Initial contract length, and possible extension:

48 months.

Selection and award criteria

 

21. Selection criteria:

The following selection criteria will be applied to candidates. Where applications are submitted by a consortium, the criteria will apply to the consortium as a whole.
1) Candidate’s economic and financial capacity:
(a) the candidate’s average annual turnover must be more than the maximum annualised amount budgeted for this contract;
(b) cash and cash equivalents at the beginning and end of the financial year must be in surplus, overall.
2) Candidate’s professional capacity:
(a) the candidate must have specialisation in the public health sector, particularly in health information, planning, health economics, training and human resources;
(b) at least 4 of the candidate’s permanent employees must be currently working in fields related to this contract;
(c) at least 20 % of all employees working for the candidate this year in fields related to this contract must be on permanent contracts.
3) Candidate’s technical capacity:
(a) in the past 3 years, the candidate must have participated as lead partner in at least 2 projects with a value of at least 900 000 EUR in fields related to this contract;
(b) the candidate must have considerable experience in Africa, including at least 5 projects with a budget of at least 900 000 EUR each;
(c) the candidate must have at least 5 years’ experience in a country in conflict or in a post-conflict country.
An economic operator may, if necessary and for a specific contract, make use of the capacities of other bodies irrespective of the legal nature of the connection between himself and said bodies. In such an event, he must provide the contracting authority with proof that he will have the resources needed to carry out the contract by, for example, producing a written commitment by said bodies to make such resources available. These bodies, e.g. the parent company of the economic operator, must observe the same eligibility rules, notably regarding nationality, as the economic operator in question.
If more than 8 applications prove to be eligible, i.e. meet all the selection criteria, then the strengths and weaknesses of these candidates’ applications will need to be re-examined to determine which 8 applications for the invitation to tender are the most suitable.
Only the following factors will be considered in the re-examination:
1) number of contracts, as defined by selection criterion 3(a);
2) number of contracts, as defined by selection criterion 3(b), which were financed by the EDF.

22. Award criterion:

Economically most advantageous tender.

Application submission procedures

 

23. Final date for receipt of applications:

26.2.2010 (15:30), local time in N’Djamena.
Applications received after this deadline will be rejected.

24. Application submission procedures and information to be supplied:

The standard application form must be used for applications. This form is available from the following web address: http://ec.europa.eu/europeaid/work/procedures/implementation/services/index_fr.htm

The clauses and format of this form must be strictly adhered to.
Additional documentation (brochure, letter, etc.) enclosed with the application will not be considered.

25. Procedures for dispatch of applications:

Applications must be sent to the contracting authority, and no other:
— either by registered post (official postal service), to the following address:

Ministry of Economy and Planning, EDF National Authorising Officer, ‘EDF — Action’ Unit (technical and institutional consultancy and support for the EDF National Authorising Officer), residential, administrative and commercial district, rue 10232, door 0415, PO Box 1917, N’Djamena, CHAD. Fax  +235 2518741. E-mail: actionfed@actionfed-ue.org

— or by bearer (express courier services in particular), delivered straight to the contracting authority, in return for a signed and dated acknowledgement of receipt, at the following address:

Ministry of Economy and Planning, EDF National Authorising Officer, ‘EDF — Action’ Unit (technical and institutional consultancy and support for the EDF National Authorising Officer), residential, administrative and commercial district, rue 10232, door 0415, PO Box 1917, N’Djamena, CHAD. Fax +235 2518741. E-mail: actionfed@actionfed-ue.org

The contract title and the contract notice number (see point 1 above) must be clearly marked on the envelope containing the application and must be quoted in all subsequent correspondence with the contracting authority.
Applications submitted in any other way will not be considered.

26. Amendments to or withdrawal of tenders:

Candidates may amend or withdraw their application by giving notice thereof in writing before the final date for submission of tenders. Tenders cannot be amended once this deadline has passed.
Notice of amendment or withdrawal must be drawn up and sent as per the instructions given in point 25. The word ‘Modification’ (amendment) or ‘Retrait’ (withdrawal), as applicable, must be written on the outside envelope (and on the inner envelope, if used).

27. Working language:

All correspondence concerning this invitation to tender procedure and contract must be in French.

28. Additional information:

This contract notice is accompanied by a suspension clause relating to signature of the financing agreement.

29. Date of publication of the corresponding contract forecast:

11.11.2009.

30. Legal basis: ACP-EC Partnership Agreement signed in Cotonou on 23.6.2000, as amended on 25.6.2005 and in 2008 (Annex IV).

 

The above is a complete copy of the original procurement notice.

Project Information

Links:

Procurement Notice Page

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