KEY INFORMATION

Project Reference No(s):

EuropeAid/129167/D/SUP/Multi

Contacts:

EuropeAid Co-operation Office, European Commission
Phone: +32.02.299.11.11

IMPORTANT DATES:

Announced Date

December 22, 2009

Proposal Due Date

March 16, 2010

General Information

Opportunity Type:

Goods

Country/Region:

Kenya, Namibia, Tanzania, Uganda

Publication Date:

Jan 08, 2010

Contract Award

Add Contract Award

Notice/Contract Number:

EuropeAid/129167/D/SUP/Multi

Project Summary

B-Brussels: EDF - supply of laboratory equipment (general, chemicals and reagents, and analytical) for the quality control and inspection of fishery products

2009/S 246-351736

In the framework of the ‘Strengthening fishery products health conditions in ACP/OCT countries’ programme

Location - Kenya, Namibia, Tanzania and Uganda

Supply procurement notice

1. Publication reference: EuropeAid/129167/D/SUP/Multi.
2. Procedure: Open.
3. Programme: EDF 8.
4. Financing: Financing agreement - agreement No 6513/REG - ‘Strengthening fishery products health conditions in ACP/OCT countries’.
5. Contracting authority: The Secretariat of the ACP Group of States, avenue Georges Henri 451, 1200 Brussels, BELGIUM.

Contract specifications

 

6. Description of the contract: The purpose of this contract is to supply, deliver and, where necessary, install, commission, maintain, and train on the use of equipment from the supplier and to provide after-sales service for laboratory equipment (general and analytical equipment), which will be tendered in 8 lots.
The abovementioned goods will be put to use by the competent authorities to improve health conditions and control capacity for fishery products at the national level.
7. Number and titles of lots: This contract has been divided into 8 lots, as follows:
lot 1: general laboratory equipment for Uganda;
lot 2: general laboratory equipment for Kenya;
lot 3: analytical equipment for Kenya;
lot 4: general laboratory equipment for Namibia;
lot 5: chemicals and reagents for Namibia;
lot 6: analytical equipment for Namibia;
lot 7: general laboratory equipment for Tanzania;
lot 8: analytical equipment for Tanzania.

Terms of participation

 

8. Eligibility and rules of origin: Participation in tendering is open on equal terms to natural and legal persons (participating either individually or in a grouping (consortium) of tenderers) from ACP States and Member States of the European Union contributing to the European Development Fund and international organisations as authorised by the instrument applicable to the programme under which the contract is financed (see also item 22 below). All goods supplied under this contract must originate in these countries.
9. Grounds for exclusion: Tenderers must submit a statement to the effect that they are not in any of the situations listed in point 2.3.3 of the ‘Practical Guide to contracts procedures for EC external actions’.
10. Number of tenders: Tenderers may submit only 1 tender per Lot. Tenders for parts of a lot will not be considered. Any tenderer may state in their tender that they would offer a discount in the event that their tender were accepted for more than 1 lot. Tenderers may not submit a tender for a variant solution in addition to their tender for the supplies required in the tender dossier.
11. Tender guarantee: Tenderers must provide a tender guarantee of:
lot 1: 35 EUR;
lot 2: 1 035 EUR;
lot 3: 8 570 EUR;
lot 4: 4 865 EUR;
lot 5: 250 EUR;
lot 6: 4 115 EUR;
lot 7: 8 400 EUR;
lot 8: 11 470 EUR;
when submitting their tender. This guarantee will be released to unsuccessful tenderers once the tender procedure has been completed and to the successful tenderer(s) upon signature of the contract by all parties. This guarantee will be called upon if the tenderer does not fulfil all obligations stated in its tender.
12. Performance guarantee: The successful tenderer will be asked to provide a performance guarantee of 10 % of the amount of the contract at the signing of the contract. This guarantee must be provided no later than 30 days after the tenderer receives the contract signed by the contracting authority. If the selected tenderer fails to provide such a guarantee within this period, the contract will be void and a new contract may be drawn up and sent to the tenderer which has submitted the next-best compliant tender.
13. Information meeting and/or site visit: No information meeting is planned.
14. Tender validity: Tenders must remain valid for a period of 90 days after the deadline for submission of tenders.
15. Period of implementation: The period of performance shall commence on the date of contract signature until the provisional acceptance.

Selection and award criteria

 

16. Selection criteria: The following selection criteria will be applied to tenderers. In the case of tenders submitted by a consortium, these selection criteria will be applied to the consortium as a whole:
1) Economic and financial capacity of tenderer (based on, i.a., item 3 of the tender form for a supply contract):
- the average annual turnover of the tenderer must exceed the financial proposal of the tender.
2) Professional capacity of tenderer (based on, i.a., items 4 and 5 of the tender form for a supply contract):
- has a minimum of 4 staff employed.
3) Technical capacity of tenderer (based on, i.a., items 5 and 6 of the tender form for a supply contract):
- the tenderer has successfully completed at least 1 contract with a budget of at least that of this contract in the past 5 years.
An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. It must in that case prove to the contracting authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing an undertaking on the part of those entities to place those resources at its disposal. Such entities must respect the same rules of eligibility and notably that of nationality, as the economic operator.
17. Award criteria: Price (or, if appropriate after derogation, the best value for money which is a combination of quality of services/price).

Tendering

 

18. How to obtain the tender dossier:

The tender dossier is available from the following Internet address: https://webgate.ec.europa.eu/europeaid/online-services/index.cfm?do=publi.welcome

The tender dossier is also available for collection from the contracting authority. Tenders must be submitted using the standard tender form for a supply contract included in the tender dossier, whose format and instructions must be strictly observed.
Tenderers with questions regarding this tender should send them in writing to:

SFP Module 2 ‘Strengthening Fishery Laboratories and Technical Institutes’, attention: Project Coordinator for the Module, rue Abbé Cuypers 3, Etterbeek, 1040Brussels, BELGIUM. E-mail: tender@SFPmodule2.be

(mentioning the publication reference shown in item 1) at least 21 days before the deadline for submission of tenders given in item 19. The contracting authority must reply to all tenderers’ questions at least 11 days before the deadline for submission of tenders. Eventual clarifications to the tender dossier shall be published on the EuropeAid website at https://webgate.ec.europa.eu/europeaid/online-services/index.cfm?do=publi.welcome

19. Deadline for submission of tenders: 3.2.2010 (9:00), Central European Time.
Any tender received after this deadline will not be considered.
20. Tender opening session: 3.2.2010 (9:30), Central European Time, at the ACP Secretariat, avenue Georges Henri 451, 1200 Brussels, BELGIUM.
21. Language of the procedure: All written communications for this tender procedure and contract must be in English.
22. Legal basis: Convention signed at Lomé on 15.12.1989 between the EEC and the ACP States as revised by the Mauritius agreement signed on 4.11.1995.
Decision No 3/1990 of the ACP-EC Council of Ministers of 29.3.1990 published in OJ L 382 of 31.12.1990.

The above is a complete copy of the original procurement notice.

 

UPDATED, 1 February 2010: The deadline for submission of tenders has been moved from 3 February 2010 to 16 March 2010.

 

Project Information

Links:

Procurement Notice Page

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